Project Title PROJECT MANAGER/EVENT MANAGER

Job Description:

WE ARE HIRING!

AESA is looking for a PROJECT MANAGER/EVENT MANAGER to be involved in the management of the on-going BTSF projects (Better training for safer food http://ec.europa.eu/chafea/food/about.html)  and in the business development activities (acquisition of new BTSF and similar projects).

Required qualifications and skills:

•  A background in agriculture studies, animal health/veterinary, food safety or related fields;
•   Fluency in English;
•   Knowledge of French would be an asset;
•   Good communication and drafting/editing skills;
•   Computer literacy
•   Experience in the management of trainings
•   Previous experience on BTSF (or similar) projects would be considered as an important requirement
•   At least two years of professional experience in the agricultural or veterinary or food safety or similar sectors
•   Very good organisational skills
•   Available to work after normal working hours and on weekends when necessary

Job Description

• Preparation of training
• Identification and selection of participants
• Distribution of technical and logistic information (including visibility material) to National Contact Points and participants
• Management of Virtual Classroom events (until the end of Covid 19 emergency)
• Organisation of accommodation (hotel), catering (meals and coffee breaks), social event and training venue (in town where no previous events have been organized a pre-training visit is necessary)
• Coordination of participants’ travel to the training premises.
• Organization of participants pick-up
• Regular check of budget available against training costs
• Contracts with service providers (hotel etc), experts and when necessary hosting technical organisation
• On site organization and coordination of study visits
• Training programme preparation or confirmation
• Identification of training coordination (training coordinator) and other trainers
• Approval from CHAFEA of training program and training presentations and modifications if required

Logistics:

• Distribution of technical and logistic information (including visibility material) to National Contact Points, participants and to DG SANCO observers
• Organisation of accommodation (hotel), catering (meals and coffee breaks), social event and training venue (in town where no previous events have been organized a pre-training visit is necessary)
• Coordination of participants’ travel to the training premises
• Organization of participants pick-up
• Regular check of budget availability against training costs
• Contracts with service providers (hotel etc…)

Technical coordination:

• Identification of training coordinator and other trainers
• Training programme preparation and/or confirmation
• Coordination of the Tutors team for the preparation of presentations, submission to CHAFEA and validation by client/ amendments according to comments.
• Communication point with CHAFEA for technical contents (programme, tutors’ team and presentations)
• Identification and organization of study visits in relation to the programme’s implementation
• Identification and selection of participants
• Contracts with experts and when necessary hosting technical organisation
• During the training (on site for 4-6 days):
• Check of participant arrival (flight schedule, pick up etc.)
• Arrange EC visibility
• Preparation of conference room and Distribution of training material
•  Welcome drink, coffee breaks, lunches and dinners
• Control of hotel, catering etc.
• Control of technical equipment
• Presence to the training (control of quality of presentations, capacity of communications by the trainers, serious games etc.)
• Presence to the social event and study visit
• Quality control
• Coordination with training coordinator
• Collection of presence sheet (every day)
• Collection of evaluation sheets
• Communication with participants and gathering of impressions about the training and other services
• Organization of transportation to field visits
• Communication with local competent authorities.
• Etc.

After training

• Analysis of evaluation sheets
• Collection of tutors’ reports
• Administrative internal reports (invoices, budget check etc)
• Reporting when foreseen by contract with CHAFEA
• Payment of experts and service providers

When requested by the technical specifications:

• Pedagogical review (identification of expert to carry it out and review of the report)
• Preparation of syllabus (with support of training coordinator and other experts)
• Business development
• Tender identification
• Preparation and analysis of the budget
• Identification of the experts
• Identification of consortium partners
• Proposal preparation (including technical writing)

To apply, please send a brief cover letter (no more than 1 page) summarizing your relevant experience and competencies for this role as well as an updated CV to Mr. Lorenzo Grazioli L [dot] Grazioli [at] aesagroup [dot] eu.